Field2Fan & Field2Desk Privacy Policy

Last updated: October 8, 2026

Introduction

MinderApps™ (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, process, and safeguard information when you use Field2Fan® and Field2Desk® (collectively, the “Field2 services”).

Field2Fan and Field2Desk are real-time photo processing and delivery services. Unlike some other MinderApps applications that operate primarily on your device or through your personal iCloud account, the Field2 services use online accounts and MinderApps-operated servers to provide account management, event and assignment functionality, photo processing and delivery, notifications, and related services.

Shared Field2 Account

Field2Fan and Field2Desk use a shared Field2 account infrastructure operated by MinderApps. You may register for an account through either service, and the same underlying account may be used with both services where applicable.

When you create a Field2 account, we may collect information including your first and last name, email address, username, password, and a 4–6 digit photographer PIN. Your password and photographer PIN are stored on our servers in hashed form.

Your photographer PIN may be used together with your username, event information, or event PIN to identify you and connect supported photo-delivery workflows with the appropriate photographer or event.

Information We Collect

Account Information

We collect the information necessary to create, authenticate, and maintain your Field2 account and provide access to the services available to you.

This may include:

• First and last name
• Email address
• Username
• Password
• Photographer PIN
• Account role and status
• Organization membership, where applicable

Field2Desk Information

Field2Desk is designed for photographers and media organizations to manage assignments and deliver photographs in real time. When you use Field2Desk, we may process information necessary to provide these services.

This may include:

• Organizations you belong to and your role within those organizations
• Assignments offered or assigned to you
• Your responses to assignments, including acceptance, decline, activation, and completion
• Assignment status and related timestamps
• Assignment documents or credentials provided by your organization
• Coverage requests and related information
• Delivery status and related operational records

Coverage requests may include information you provide such as the organization, event name, sport, date, start time, time zone, venue, role or responsibility, credential requirements, media-delivery requests, access information, and other notes. Managers or administrators may also provide decisions or notes related to those requests.

Field2Fan Information

Field2Fan provides event-based photo delivery to photographers and their clients. When Field2Fan registration is used for an event, we may collect information provided by the client that is necessary to identify and deliver the appropriate photographs.

Depending on the event and delivery configuration, this information may include:

• Name
• Jersey or participant number
• Position or other participant information
• Parent or guardian information when provided
• Photographer username and PIN
• Event PIN or other event-access information

Some Field2Fan delivery methods may allow access to photographs using an event or delivery PIN without requiring full client registration.

Photographs and Photo Processing

Field2Fan and Field2Desk process photographs for the purpose of providing photo-processing and delivery services.

Photographs may contain metadata embedded in the image by the originating camera or device, such as camera model, lens or exposure information, capture time, and, where present, location information. The Field2 services do not use embedded photo metadata to track the photographer’s location or for advertising purposes.

Photographs processed through the Field2 services are not used to build advertising profiles, track users across other companies’ apps or websites, or analyze the subject matter of photographs for unrelated purposes.

Temporary copies of photographs may be created or processed as necessary to perform image processing, transmission, delivery, retries, or other functions required to complete the requested service. Field2 does not maintain these photographs as a general-purpose photo library.

Field2Desk Hub and Device Processing

When using a Field2Desk Hub, cameras send photographs by FTP over Wi-Fi to the Hub. Your iPhone or iPad connects directly to the Hub over Wi-Fi and receives photographs for processing and delivery.

Photographs received by the Field2Desk app are temporary working files. They are not retained on your iPhone or iPad after they have been successfully processed and transmitted.

If you choose to import a photograph from your photo library, Field2Desk uses Apple’s photo picker and receives access only to the photographs you select.

Photograph Ownership and Copyright

MinderApps, Field2Fan, and Field2Desk do not claim ownership of photographs solely because they are processed, transmitted, or delivered using the Field2 services.

Copyright and other ownership rights in photographs remain with their respective owners. Processing, transmitting, or delivering a photograph through Field2Fan or Field2Desk does not transfer copyright or ownership to MinderApps, Field2Fan, or Field2Desk.

Photographs may be delivered to clients, media organizations, editors, news services, servers, or other destinations designated as part of the applicable Field2 workflow. Once delivered, those photographs may be retained or processed by the recipient according to the recipient’s policies and any applicable agreements between the photographer, organization, client, and recipient.

Notifications

If you allow notifications, we may process information necessary to deliver them, including a device token issued by Apple, an identifier associated with the app installation, app version information, and information necessary to determine which notifications should be sent to your device.

Notifications may include assignment offers, event information, delivery information, account information, or other messages related to the Field2 services.

You can manage notification permissions at any time through your device settings.

Weather Data

Field2Desk may use Apple’s WeatherKit service to provide weather information for an assignment or event location. The event or venue location is used to retrieve the applicable weather information. Field2Desk does not require your device’s current location for this purpose.

Weather information and related Apple services are governed by Apple’s Privacy Policy.

Calendar

Where Field2Desk provides an Add to Calendar feature, the app opens Apple’s event editor with available assignment information filled in. Nothing is added to your calendar unless you choose to add the event. Field2Desk does not use this feature to read your other calendar events or transmit your calendar contents to MinderApps.

Garmin Watch Integration

Where supported, Field2Desk may communicate with a compatible Garmin watch through Garmin’s Connect IQ services to display operational information such as network, Hub, or processing status. Field2Desk does not use this feature to collect personal information from your Garmin watch.

Garmin applications and services are subject to Garmin’s own privacy policies.

How We Use Your Information

We use information processed through the Field2 services to:

• Create, authenticate, and maintain your account
• Provide Field2Fan and Field2Desk functionality
• Connect photographers, events, organizations, assignments, and supported delivery workflows
• Display and manage assignments and coverage requests
• Process and deliver photographs to the appropriate destination
• Provide delivery status and handle failed or retried deliveries
• Send relevant notifications
• Provide event or assignment weather information where applicable
• Maintain the reliability and security of the Field2 services
• Diagnose and resolve operational or delivery problems

We do not sell your personal information. We do not use information collected through Field2Fan or Field2Desk for third-party advertising or to track you across other companies’ apps or websites.

Who May Receive Your Information

Media Organizations

For Field2Desk, managers and administrators of an organization you belong to may have access to information related to your assignments, coverage requests, assignment status, and photo-delivery status as necessary to manage their organization’s workflow.

Photo Delivery Recipients

Photographs and related information are transmitted to the destinations associated with the applicable delivery workflow. These may include a photographer’s client, a media organization’s server, an editor, a news service, or another destination configured for the event or assignment.

Service Providers

We may use service providers to host or operate infrastructure necessary to provide the Field2 services. These providers may process information on our behalf as necessary to provide their services.

Apple

Apple provides services used by the Field2 apps, including notification delivery and, where applicable, WeatherKit and other iOS services. Apple’s handling of information is governed by Apple’s own privacy policies.

Data Storage and Security

We use reasonable technical and organizational measures to protect information processed by the Field2 services.

• Communications between the Field2 apps and our online services use encrypted HTTPS connections where applicable
• Passwords and photographer PINs are stored on our servers in hashed form
• Field2Desk photographs are not retained on the iPhone or iPad after successful processing and transmission
• Access to organization and assignment information is limited according to account roles and permissions

No method of electronic transmission or storage is completely secure. You should protect your account credentials and choose passwords and PINs that are not easily guessed.

Data Retention

We retain personal information only for as long as reasonably necessary to provide the Field2 services, maintain appropriate operational and organizational records, meet legal obligations, resolve disputes, and protect the security and integrity of the services.

Account information is generally retained while your account remains active. Assignment, event, coverage-request, and delivery records may be retained as operational or organizational records.

Photographs processed for delivery are handled as necessary to complete processing and transmission, including temporary processing required for delivery attempts or retries. Photographs already delivered to a third party may remain with that recipient according to its own retention practices and policies.

Account Deletion

Field2Fan and Field2Desk use a shared Field2 account system. You may request deletion of your account using the account-deletion option provided in the app or through the Field2 account-deletion process on our website.

For security, you may be required to sign in and verify your account before completing a deletion request.

Deleting an account removes or deactivates information associated with the account as applicable to the Field2 services. Certain records may be retained where reasonably necessary for security, legal, operational, or organizational recordkeeping purposes. For example, a media organization may retain records showing assignments that were accepted or completed, and photographs already delivered to third parties remain subject to those recipients’ policies.

If deletion of a shared Field2 account affects access to both Field2Fan and Field2Desk, the deletion process will identify that effect before the deletion is completed.

Children’s Privacy

Field2Desk is a professional tool intended for photographers and media organizations and is not directed to children under 13.

Field2Fan may be used in connection with youth sporting events. Information about a youth participant may be provided as part of an event’s photo-delivery workflow, including information such as a participant’s name, jersey number, position, or parent or guardian information. Field2Fan is a photo-delivery service and is not intended for children under 13 to independently create or manage Field2 accounts.

Your Choices and Rights

You have choices regarding your information and use of the Field2 services:

• You may manage notification permissions through your device settings
• You may delete locally stored app information by removing the app from your device
• You may request deletion of your Field2 account through the account-deletion process
• You may contact us with questions about information associated with your account

No Advertising or Tracking

Field2Fan and Field2Desk do not use your personal information for third-party advertising and do not sell your personal information. The Field2 services do not track you across other companies’ apps or websites for advertising purposes.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to Field2Fan, Field2Desk, our data practices, or applicable requirements. We will post the updated Privacy Policy on this page and update the “Last updated” date above.